Ways to improve your productivity in the office

Ways to improve your productivity in the office
It is possible to find extra time in your day simply by reorganizing the way in which you approach the tasks that fall within your responsibility. Take a look at each of the following areas of your working life and see where you can make improvements which will allow you to put more time into the things you really need to focus your attention on.

1. Communication
Just by speaking clearly, concisely and checking that the person you are communicating with has understood what you have said, you can save precious time by getting what you need first time.

2. Planning
Keep a yearly planner on your desk that you record repeat projects (annual/monthly/etc) on so that you can see at a glance when you need to start collecting information for them.

3. Prioritizing
Each morning go through your in box and prioritize its contents. Once you know what has to be done, how urgently it is needed, and how long it is likely to take to complete, add the tasks in order of importance to your work schedule for the day. When the mail comes in, prioritize any items that need attention, and then add these to your work schedule.

4. Delegation
If you have staff employed to help you, delegate some of your routine tasks which you can quickly instruct someone else to take responsibility of. Remember to communicate the instructions clearly and ensure they are understood before leaving the task in the employees care. Once you delegate something, just a quick review to ensure it’s done correctly and on time is all that you should need to do. Shuffling a few of these tasks to team members will free up your time for more specialized work.

5. Don’t multitask
Research has shown that multitasking is not productive. For optimum productivity, focus on one thing at a time.

6. Take a break
You can’t always be working at optimum productivity. Instead, you should shoot for working in short bursts at your most productive times.

7. Complete your most dreaded tasks first thing in the morning
Whichever activity you are dreading the most is probably the one you need to complete first thing in the morning.

8. Just start
Often times, starting is the hardest part. Once you get going, you will quickly get into a rhythm that could last for hours.

By Priti Shah
Laurent & Benon Management Consultants Ltd, a public limited company with its corporate office Gurgaon with Pan-India presence. We as an organization strive to offer the right Human Resource Solutions at the right time and enable our clients to enhance the net worth of their human resource capital.

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